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Spoonfeed Your News to the Media
By: Rusty Cawley, Sun Mar 19th, 2006
Always remember: A journalist is nothing more than a
professional undergraduate.
He (or she) is always cramming for an upcoming exam. That "exam"
is the next story he must produce for his newspaper, his TV
station or his radio show.
It is the job of the reporter to become an expert in your
subject just long enough to produce the story.
The reporter is, by trade, a generalist. With rare exceptions,
he has no specialized knowledge, other than the training that
allows him to transform a set of facts into a news story that
will captivate his audience for a few second or a few minutes.
Thus the reporter is highly depedent upon real experts -- just
like you -- to provide the information that will become his
story.
The flack will toss information at the reporter in a careless
fashion, often overwhelming the journalist with trivia that
obscures the story.
But PR Rainmakers understand the reporter's plight. We use it to
our advantage.
We spoonfeed the story to the reporter. We make it easy for the
reporter to see the story, to gather the facts, to digest the
information, to organize the information, to structure the story
and to execute the story.
How?
1. Offer as many news "elements" as possible. If you've read my
book "PR Rainmaker," you know that there are four elements in
news. These are change, conflict, problem and aberration. All
news is composed of these elements. You want to make certain
that your story touches on at least one, and if at all possible
all four. Without at least one, you simply do not have news to
offer.
2. Craft a story line. Stories have heros. They have villains.
They have conflicts that are as yet unresolved. You want to
position your company as the hero in a conflict that has real
meaning for the reader, and thus for the reporter.
3. Identify the news peg. The "peg" is the reporter's excuse for
telling the story. This is usually an overt act of some kind.
For example, if the space shuttle explodes, this gives the news
media a reason to talk about space exploration, astronauts, NASA
and the like. If the White House issues a study on unemployment,
this gives the news media a reason to discuss economics, the
business climate, labor unions and so on. In the same way, if
you commit an overt act (a study, a survey, a conference, an
event) that attracts the media's interest, you give the reporter
a "peg" on which to hang your story. Don't expect for the
reporter to find the peg. Clearly identify that peg. (If the
notion of "pegs" still confuses you, as it confuses many outside
the news business, then start studying news stories. Notice that
every one of them is built around a "reason" to tell the story.
That reason is the peg.)
4. Develop background information specific to the reporter's
needs. Don't hand the reporter a brochure and an annual report,
then expect the reporter to dig out the facts. The reporter is a
generalist. He has neither the time nor the training. Identify
the pertinent facts and reduce them to a one-page fact sheet or
a two-page backgrounder. Keep it simple. The reporter has no
time for complexity.
5. Recommend a list of third party experts. The reporter will
need someone outside your company to give a third-party analysis
of the situation. Why leave this to chance? Prepare a list of at
least three third-party experts for the reporter to call.
Include phone numbers and email addresses. If possible, include
a brief bio on each expert. Just make certain that each of these
experts agrees with your position, at least in general. Don't
hand over an expert who will lambast you.
6. Understand the medium. Print is different from broadcast. TV
is different from radio, and newspapers are different from
magazines. And the Web? That's something else entirely. The
reporters working in these media are all journalists, but their
needs vary wildly. A PR Rainmaker takes the time to study those
differences and to fulfill those needs.
7. Move quickly. Journalists don't have time to wait for you to
clear your schedule. When the media call, respond immediately.
Make it a priority to satisfy the reporter's needs. Remember, a
PR Rainmaker considers the reporter to be a customer. Do what
you must to help the reporter tell the story you want told.
Copyright 2003 by W.O. Cawley Jr.
About the author:
Rusty Cawley is a 20-year veteran journalist who now coaches
executives, entrepreneurs and professionals on using the news
media to attract customers and to advance ideas. For your free
copy of the hot new PDF ebook “PR Rainmaker,” please visit
www.prrainmaker.com right now.
